How Safely works?
Property management software and insurance in one
The Safely platform helps to reduce the amount of insurance events, because we deal with the roots of the most common problems. Platform keeps the lease contracts in order, documents the facts and tries to identify risks at the early stages of potentially harmful situations.
These activities and experiences help to avoid problems and hopefully reduce the amount of insurance claims. In any case it’s a win-win.
Insurance issuer is If P&C Insurance AS. Please read the insurance terms, consult an expert if necessary!
How to start?
Create a new lease contract, fill in all the fields and read through the contract clauses. Share the contract with your tenant and reach an agreement. Sign digitally or even print it out, sign on paper and scan. After signing, upload the contract back to the Safely platform.
Insurance coverages
Damage caused by the tenant*
Tenants loss of income (2 months)*
24/7 Home assistance service for emergencies*
Damage caused by the tenant*
The insurance event of this coverage is damage caused intentionally or due to gross negligence by the tenant and/or family members living with him or her.
Insurance threshold for damages is one of the most important components of the price of the insurance. The average cost of a home insurance case at the start of 2021 was 1550 euros, so we have set the limit on double of the average, meaning 3000 euros.
Home help assists in case of an accident at home. Insurance phone 777 1211.
If a pipe or the hose to the washing machine at your house breaks, we will help you cope with the emergency.
If the door lock of your home is not working or if you lose the keys, we will help you change the lock.
If fire or storm damages your home, we will help you avoid any further damage.
If a window or a door breaks, we will help you seal the opening.
If a burglar breaks a door or a window, we will arrange for your home to be guarded until the openings are sealed.
If your home is rendered uninhabitable due to damage, we will arrange for your accommodation and moving.
Tenants loss of income.*
If insurance covers rental cost coverage in an event of tenants unemployment on following events:
The employer terminated the tenant's employment contract for a reason independent of the tenant.
The employer terminated the tenant's employment contract due to the tenant's state of health.
The tenant was released from public service for a reason beyond his control.
The tenant was released from public service due to his health condition.
The tenant terminated the employment contract after the employer's bankruptcy decision took effect.
With rental payment insurance, it is important to note that in order to receive insurance coverage, the tenant is required to submit documents defining the termination of the employment relationship to the insurance company.
In addition, it is important that the lessor is the beneficiary of this insurance cover. The corresponding clause is also included in the text of the lease contract.
With rent deposit or without?
Rental deposit question is a complex one. Insurance allows the landlord to rent without asking for a deposit, but you should definitely consider the pros and cons of this decision.
Benefits of zero deposit:
You have more tenants to choose from, as people might not have the 500-1500 euro saved for deposit.
Which raises the question, do you want a tenant in your apartment who has not been able to save such an amount for the collateral?
The rent deposit is useful to landlord because it gives an idea of the tenants behavioral patterns and financial discipline:
The tenant is probably more responsible because they have been able to collect savings.
When a person has savings, he or she can be less sensitive to any unexpected events and is therefore more stable as a tenant.
People with good discipline avoid debt and especially debt accumulation.
Good tenants get their deposits back from previous rentals - if they did not, then why so?
The rent deposit motivates to keep the living space in good condition, but above all makes the termination of the contract smoother. If there is no deposit money to get back, people are already focusing on the new challenges and this makes cleaning and handing over the previous rental apartment less of a priority.
Our recommendation:
Take 1 month's rent as a deposit and divide the down payments of the sum equally over the first 3 months of the contract.
This way you can combine low initial costs and at the same time get the rent deposit benefits.
Safely insurance gives the landlord the possibility to choose to rent with or without a deposit. The insurance gives a sense of security when signing the contract and if desired, the tenant can pay the deposit all at once or spread it over several months. A good tenant will get your deposit back at the end of the contract and then this amount will surely be of good use for them.
*Read more about the terms of If Insurance www.safely.ee/legal_info
Law of obligations act § 308 says the following regarding the deposit:
(1) A residential lease contract may prescribe that the lessee pays a deposit in the amount of up to three months rent to the lessor in order to secure claims arising from the contract. The lessee may pay the deposit within three months in equal instalments. The first instalment shall be paid after entry into the lease contract.
(2) The deposit shall be kept by the lessor in a credit institution separately from the assets of the lessor and at least at the local average interest rate. The interest belongs to the lessee and increases the deposit.
(3) The lessee may demand repayment of a deposit if the lessor does not inform the lessee of a claim of the lessor against the lessee within two months after expiry of the lease contract.
Real estate advertising
How to start
Add a new property or use an existing property. In the property view, you can start searching for a tenant by filling in the required fields and adding pictures to the advertisement.
How to advertise
When the advertisement is ready, you will find the address link of the advertisement in the menu "Find tenant". There you will also see a list of people who have applied for the ad.
You can choose the most suitable tenant based on the results of the suitability test. You can see them in the "Leads" view in the menu on the left.
Why is it good?
Advertising is totally free
A good overview of the candidates
Start negotiating and preparing a contract with the most suitable candidate.
Lease agreements
Only with insurance
How to start?
You can start creating a new lease from the Safely home page. The logged in user can start a new lease from their dashboard. Fill in the questionnaire to compile the lease agreement. It is divided into logical steps to make creation of a document smooth and convenient. The result is a lease agreement that takes into account the choices you make and is accurate and high quality. You can later change the details of the agreement, if necessary, by clicking the "Edit Agreement" button in the agreement view.
How to edit lease agreement?
When You fill a field, it will also get filled in the contract. When clicking on the field in the contract you will be automatically directed to the corresponding field.
Lease agreement that is personalized for your needs.
Based on your property and contractual preferences, Safely will put together a contract that covers all your requirements. It is not a blank template anymore, contract terms are modified and added based on your needs.
business user benefits on contracts:
Multilanguage parallel contracts
Customizable contract template. You can add, edit and remove paragraphs for your needs
Delivery Deeds
A delivery deed is a document that makes it possible to reduce or avoid lease disputes altogether. A properly prepared document must include photos of all important parts of the rental property.
In Safely, you can create this document with ease after drafting the contract. The deed of transfer contains information about the premises, the items handed over to the tenant together with the apartment, furniture, keys and readings of various meters (water, electricity, etc.).
Invoices
Safely makes it easy to create and manage invoices
Invoices are divided into projects that allow you to group real estate objects. For example, on the basis of houses, cities or otherwise. The Invoices view allows you to get a good overview of all unsent, sent and paid invoices.
Add the necessary cost lines, payer and payee information to the invoice. The system then allows the invoice to be printed out or sent directly from the system to the tenant.
Property management
Safely aims to provide a platform for efficient asset management, where all tools are in one place.
Property management tools:
Managing the list of rental property items
Tenants and lead management
Reminders and maintenance calendar
Work orders
QR Codes for digitization assets and elements
Utilities reporting
Need help?
Not sure exactly what we're looking for or just want clarification? We'd be happy to chat with you and clear things up for you. Anytime!
Email us
QR Codes for digitization
Everything accessible from mobile
On the Safely platform, you can associate documents, places and work commands with QR codes. If you wish, you can order a code sticker from us.
Maintenance
The Safely platform provides the tools you need, from setting up a maintenance schedule and scheduling routine work to resolving emergency issues.
Maintenance is easy if you can:
Track maintenance history by unit or resident
Add photos using a smartphone
Monitor work order completion
Compatibility test
The results of compatibility test provide the opportunity to compare candidates.
The test gives a clear numerical risk score, which consists of three components - solvency, suitability for housing and risk factors.
How does it work?
After landlord has started tenant screening by sending the compatibility testing request:
The tenant will receive an email with a link to open the test
The tenant answers the questions
The system takes some time to calculate the results. When everything is ready, a notification will be sent to the landlord.
How to start?
For starting tenant screening and Compatibility test, all you need to know is your potential tenant’s email address. For more precise results make sure to have rental price present.
Tenant screening results.
Financial info
Solvency score
Fit for property
Fit for contract score
Tenant’s contractual preferences
Mismatches between landlord’s and tenant’s rental preferences
Personal info
Name
Age
Education
Work
Emergency contact
Pets
Household description
Public info
Social media accounts
Be smart. Manage Safely.
Stop wasting time and money on bad rental relationships. Start your rental journey on Safely, let's do it together and safely.
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